National Association of Canine Scent Work, LLC®
Official NACSW™
ODOR RECOGNITION TESTS
Odors Tested: Birch, Anise, Clove
Date: Saturday August 19, 2023
Test Location: Waller School, 195 Gardner Ave, Burlington, WI 53105
Test Host: Loving Paws Dog Training—Roberta Scarbeck
Certifying Official: Tarja Ahlgren ACO
Judge: Laura Yurchak SCO
Entry Cost: $35
Number of Entries: 100
THIS ORT IS NOW CLOSED FOR REGISTRATIONS
ORT ENTRY INFORMATION
Opening Date: Sunday July 16th, 2023 10am cst
Entries Close: Weds Aug 16th, 2023 at 10am cst or When entry limits have been met the limit of 100 runs.
Second Dog Policy: Two dogs per handler for each odor tested. You will have to register each dog individually.
Entry Method
All entries must be submitted via this link – Link will be posted on Sunday July 16th.
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TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.
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RETURNED CHECKS do not constitute a valid entry fee. There will be a $50 fee for all returned checks.
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ENTRIES MUST BE MADE ON THE ENTRY FORM ABOVE.
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NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.
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OWNERS are responsible for errors in making out entry forms.
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EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without the recipient's signature.
Notification
Acknowledgement of entry acceptance/confirmation, will be made when registration form is completed and submitted entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry
Entry Requirements
A Qualified Entry is one that meets all the following criteria:
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Complete entry during the specified entry time frame.
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The Handler is a NACSW member for the 2023-2024 membership year (8/1/23- 7/31/24).
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The Dog is registered with the NACSW.
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Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.
For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on August 16th, then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.
For information on how to register or become a member go to www.NACSW.net
Trial Eligibility and ORTs
An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.
Basic Description of the Test
To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.
All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net
No dog will be given more than one space in the same odor test at a single event.
Results
During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.
CANCELLATION POLICY
The following cancellation policy applies:
For cancellation of entries on or before 10am central time August 12th, 2023 – Full refund minus $15 processing fee. For cancellation of entries after 10am central time August 12th, 2023 – no refunds will be issued.
For cancellations that meet the above guidelines, refunds will be issued within 7 days after the trial date.
All cancelations must be emailed to laura@lovingpawsllc.com.
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.
LOCATION DETAILS
Details regarding check in time and briefing will be sent approximately 1 week before the ORT.
ADA Site Specific Conditions
The ORT will take place in the school’s gymnasium. There are no stairs. There will be a bit of a walk from the parking lot to the gym.
PARKING
Parking lot is paved, no shade. Grassy area for pottying the dogs.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected test area, parking, and/or pathways may be modified at the last minute.
Reactive Dog Parking
There will be reactive dog parking at this test for those who wish to park in this area, however the parking is tight and there will not be separate potty areas or warm up boxes.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds.
RV Parking
There is no space for RVs to park in the competitor parking area during the test day. No overnight RV parking is available.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Running Vehicles or Generators in the parking lot
We will park you in a specific area if you want to run your vehicle during the ORT.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Smoking
Smoking is not allowed on this test site, including the use of e-cigarettes
Hotels
A list of area hotels is available here: Hotels .
DOG INFORMATION
Dog Policies
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All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.
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Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
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Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
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Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
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Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.
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Refer to location details (above) for information on unentered dogs.
Females in Season
Will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact laura@lovingpawsllc.com so plans can be made for the dog.
OTHER INFORMATION
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules
In addition to those guidelines the following changes and guidelines are in effect for this ORT due to COVID-19.
There are currently no Covid-19 restrictions for our area. Competitors are asked to bring their own hand sanitizer and disinfectant wipes.
If there are any changes or updates that information will be included in your “final details” information that will be emailed 1-2 weeks before the ORT weekend. Participants are responsible for staying up to date on any jurisdictional requirements for their home location as well as the test location including any travel guidance.
ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).
Spectators
Spectators are welcome, as the rules state, competitors may not spectate.
Spectating will be allowed per ORT guidelines as outlined in the rule book. The ORT Certifying Official has the right to limit spectators at their discretion. ORT participants may have a friend or family member video/photograph their test. ORT participants may not video/photograph one another. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the test. Spectators are reminded that the hide placements must not be discussed nor should they speak with any participants about what they saw until after the test is complete.
An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements.
Participants are not allowed to watch the testing at any time.
Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.
Liability
By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Loving Paws Dog Training LLC, Laura Yurchak, Waller School, and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
Questions
All Test related questions, contact Roberta Scarbeck Cricket700@sbcglobal.net or Laura Yurchak laura@lovingpawsllc.com
Details regarding check in time and briefing will be sent approximately 1 week before the ORT.
An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.
Please contact your host at least 2 days before the ORT if your female dog will be in season.